As a print company specialising in optimising print procurement processes, here are our top 10 tips for public sector organisations thinking of working with a preferred print partner.
As a company that offers our clients a range of printed documents including business forms, operational print, payroll, security print and associated services, at Paragon Group UK, we know how difficult it can be to pick the right business and to choose a printer that you can rely on.
In order to give you a helping hand,we have put together our top ten tips for choosing the best print partner for public sector organisations.
1. Ask for a print audit? This can massively reduce your annual spend on print and will identify what documents you purchase and what they are used for.
2. Identify what jobs you are facilitating internally that could and should be outsourced, such as payroll. What cost savings can be guaranteed through a third party?
3. Make sure the company you use has relevant experience of optimising print requirements? Are you getting best value from your print spend?
4. Would it be wise to work with a company that can offer warehousing so that products can be called off, as and when required, rather than stuffing stationery cupboards full of compliment slips, letter heads and business cards?
5. Who do you rely on to maintain brand consistency across all printed products?
6. How do you manage the purchase of printed items as a business? Is there a process in place which ensures there are no duplications of order, obsolescence or waste?
7. Have you considered an online catalogue for the purchase of all print? Would this be simpler, easier and more cost efficient?
8. Does the printer you choose to work with offer any added value services? Are you missing out because you don’t know what they offer beyond a printed document?
9. Have you considered using your printer to order all merchandise, ensuring brand consistency across products as well as print?
10. What examples of cost savings can your printer give? What standards do they adhere to, what service level agreements do they have in place and what savings do they hope to make?
Once you have the answers to all these questions you will know whether you need to start considering a different supplier for your stationery and print based services. Don’t be shy – sometimes a change is as good as a rest.